Every day at 7am
Log email summaries on HubSpot contacts
Every morning, the agent adds a short note to each HubSpot contact you traded emails with yesterday, plus a task when they asked for something.
HubSpot + Gmail integration
Combine HubSpot + Gmail and move CRM data into your inbox, or email into HubSpot. Just ask Letaido's AI agent and watch it do the work.
Best HubSpot and Gmail integration jobs to start with
Use this HubSpot Gmail integration to log email summaries, add new inquiries as contacts and draft replies for stalled deals.
Every day at 8am
Add new email inquiries to HubSpot
Every morning, the agent adds yesterday's inquiries from your inbox as HubSpot contacts, with their company when known and a note on what they asked.
Every Monday at 9am
Reply drafts for stalled HubSpot deals
Every Monday, the agent drafts a reply in the latest Gmail thread for each open HubSpot deal quiet for 14 days.
When you ask
Draft check-ins for quiet leads in Gmail
The agent writes a short Gmail draft for up to 25 of your sales qualified leads nobody has contacted in 30 days.
HubSpot Gmail integration options, compared
HubSpot's Chrome extension logs emails as you send them. Leta handles the work around them.
| Option | Email activity on HubSpot records | HubSpot records inside Gmail | Runs on its own | Helps write emails |
|---|---|---|---|---|
 Letaido AI agent | Yes | No | Yes | Yes |
| HubSpot Sales Chrome extension and connected inbox | Yes | Yes | Partly | Partly |
| HubSpot Connector for Gmail (Unaric, Workspace Marketplace) | Yes | Yes | No | Yes |
| Zapier | Partly | No | Yes | Partly |
Read the full comparison
| Option | Direction | What starts it | Best for | Watch out for |
|---|---|---|---|---|
| Letaido AI agent | Reads Gmail and writes to HubSpot, or reads HubSpot and saves Gmail drafts | Your saved schedule, or a chat message | Daily summary notes and follow-up tasks from your email, inbox inquiries turned into contacts, reply drafts for stalled deals | No HubSpot panel in your inbox, and these jobs use no event triggers, so they run on a timer or on request. Email lands as summary notes, not HubSpot email records. Gmail needs your own Google OAuth client |
| HubSpot Sales Chrome extension and connected inbox | Inside Gmail, logging to HubSpot as you send | You, while writing an email, with optional log by default settings | Logging and tracking emails as you send them, seeing contact profiles in your inbox, templates, and logging replies once your inbox is connected | Built by HubSpot for Gmail in Chrome. Older emails are not logged automatically when you turn logging on. Sequences need paid Sales Hub or Service Hub seats |
| HubSpot Connector for Gmail (Unaric, Workspace Marketplace) | A HubSpot panel in Gmail and Google Calendar | You, from the panel | Viewing HubSpot records next to an email on desktop or the Gmail mobile app, attaching emails to contacts and leads, and drafting replies with ChatGPT | Made by Unaric, a third party, not by HubSpot or Google. It can be rolled out to your whole company in one click |
| Zapier | One fixed recipe per direction | A new email in Gmail or a new HubSpot contact or form response | Templates like creating or updating a HubSpot contact from each new Gmail email, or emailing each new HubSpot contact from Gmail | Gmail triggers check for new mail on a polling interval, not the moment it arrives. Each recipe is yours to build and keep working |
HubSpot and Gmail: the old way vs. Letaido
- 1Go through yesterday's email
- 2Look up every recipient in HubSpot
- 3Sum up each thread
- 4Paste a note on the contact
- 5Create a task for every promise
Every morning at 7am, find the emails I sent and received in Gmail yesterday, archived ones included. For each outside address that matches a HubSpot contact, add one note to that contact summing up yesterday's emails in two or three lines. If they asked for something or I promised something, also add a follow-up task for the contact owner, due in two business days. Skip addresses with no contact, and tell me about any email you could not read in full.
Contact: Priya Shah
Notes: 1 new note
Tasks: Follow up: send the data residency details, due Oct 15
How HubSpot and Gmail jobs start
On a schedule
Saved as an automation, like these jobs: every day at 7am, every day at 8am or every Monday at 9am. These jobs run on a schedule or when you ask.
When you ask
One message, 87 HubSpot and Gmail actions to draw on.
How to set up the HubSpot Gmail integration
-
1Create a HubSpot Service Key
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2Connect Gmail with your OAuth client
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3Approve the first HubSpot and Gmail run
Allow all read operations once per app; approve each kind of write once.
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4Check the first result in chat
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5Pick a schedule
Every HubSpot and Gmail action the agent can take
HubSpot
13 groups: 27 reads, 41 writes
- Read companies
- Manage tickets
- Manage custom and CRM objects
- 10 more
Remove associations · API request · Create or update contact · Update CRM object
Gmail
8 groups: 7 reads, 12 writes
- Create and manage drafts
- Organize threads with labels
- Create and manage labels
- 5 more
Get profile · Modify thread · Delete label · Get attachment
Frequently asked
Does HubSpot integrate with Gmail? +
Yes. HubSpot's own Sales Chrome extension logs and tracks emails as you send them and shows contact profiles in Gmail. Leta, Letaido's AI agent, adds jobs on top, like a daily summary note on each contact you emailed or reply drafts for deals that went quiet.
How do I connect Gmail and HubSpot to Letaido? +
Add HubSpot and Gmail in Letaido once (Gmail uses your own Google OAuth client). Then type the job in chat, or copy a prompt from a card above.
Which Gmail emails get logged in HubSpot? +
Emails with your HubSpot contacts, logged as short summary notes rather than HubSpot email records. Every morning, Leta adds one note to each contact you traded emails with yesterday, plus a follow-up task when someone asked for something.
Can it create HubSpot contacts from my inbox? +
Yes. Every morning, Leta adds yesterday's real inquiries as HubSpot contacts, with a note on what they asked. Senders with a business email domain are linked to their company; personal addresses like gmail.com get no company. Newsletters, notifications and sales pitches are left out, and people already in HubSpot are not changed.
Is it a live Gmail and HubSpot sync? +
No. Jobs run on a schedule, such as every day at 7am or every Monday at 9am, or when you ask. Gmail has no event triggers in Letaido and these jobs don't use HubSpot triggers, so a new email doesn't start a job on its own.
Does it send emails without me? +
No. The email-writing jobs save Gmail drafts for you to review and send. The other jobs only read Gmail.
Do I have to approve changes to HubSpot or Gmail? +
Allow all read operations once per app; approve each kind of write once.
Put HubSpot and Gmail to work today
Connect HubSpot and Gmail, then ask for a job like "Log a summary of my Gmail emails on HubSpot contacts every morning". Leta gets it done on your schedule, or the moment you ask.
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