Apollo + HubSpot integration

Combine Apollo + HubSpot and move prospect data into HubSpot, or CRM data into Apollo. Just ask Letaido's AI agent and watch it do the work.

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Best Apollo and HubSpot integration jobs to start with

Use this Apollo HubSpot integration to enrich records and follow up with prospects.

Every day at 7am

Fill missing job titles from Apollo

Every morning, the agent looks up new HubSpot contacts with no job title in Apollo and fills in the title, city and country.

Every day at 7am

Apollo company data on new HubSpot companies

Every morning, the agent fills empty employee count, revenue, year founded and LinkedIn fields on new HubSpot companies with Apollo data.

Every Monday at 9am

More stakeholders on stalled HubSpot deals

Every Monday, the agent adds up to three senior people from Apollo to each open HubSpot deal with no activity in 14 days.

Every day at 8am

Target account news as HubSpot tasks

Every morning, Apollo funding and hiring news on your HubSpot target accounts becomes a task with talking points for each company owner.

Every hour

HubSpot form leads into an Apollo sequence

Every hour, contacts whose latest HubSpot form is the one you choose are added to Apollo and your sequence, unless Apollo's safeguards skip them.

Apollo HubSpot integration options, compared

Apollo's own HubSpot sync keeps records in step. Leta does the research and follow-up jobs around it.

Option	Records synced both ways	Fills empty HubSpot fields	Adds people to stalled deals	Account news as tasks	Runs on its own
Letaido AI agent	No	Yes	Yes	Yes	Yes
Apollo's HubSpot integration	Yes	Partly	No	No	Yes
Zapier, Make and other recipe tools	Partly	Partly	Partly	Partly	Yes

Read the full comparison

Option	How a run begins	Good at	Keep in mind
Letaido AI agent	A schedule you set in chat, or a request in chat	Filling empty contact and company fields, adding senior people to quiet deals, turning funding and hiring news into owner tasks, and moving form leads into a sequence	Runs on a schedule or when you ask, not a live sync. Apollo lookups use your Apollo credits, and people search and sequences need an Apollo master API key. Neither app's events start jobs here
Apollo's HubSpot integration	Its own two-way sync, set up in Apollo under Settings, Integrations, HubSpot	Keeping contacts, accounts and deals in step, and pushing tasks, notes and emails from Apollo to HubSpot. Tasks and contacts sync about every 15 minutes, accounts every 60 to 120 minutes	Built by Apollo. Every push starts switched off, so you choose the fields and which contacts to push. It copies records across; picking who to add to a deal is still up to you
Zapier, Make and other recipe tools	An event in one app, such as a new Apollo account or a new HubSpot form submission	Ready-made templates that copy records across, for example new Apollo contacts into HubSpot or new HubSpot form leads into Apollo	You set up each workflow's trigger, fields and filters yourself, one per direction, where with Leta you ask in chat. Research steps like finding stakeholders mean building a custom workflow

Apollo and HubSpot: the old way vs. Letaido

1Filter new contacts
2Copy each email
3Search it in Apollo
4Paste the title back

Every day at 7am, find HubSpot contacts created in the past day, with a few minutes of overlap, that have an email but no job title. Look each one up in Apollo by email and fill in their job title, city and country in HubSpot. Skip anyone Apollo cannot match.

Contact: Theo Brandt

Job title: Head of Demand Generation

City: Manchester

Country: United Kingdom

How Apollo and HubSpot jobs start

On a schedule

Saved as an automation, like these jobs: every day at 7am, every Monday at 9am or every day at 8am. These jobs run on a schedule or when you ask.

When you ask

Ask in chat; Leta picks from 134 actions.

How to set up the Apollo HubSpot integration

1Paste an Apollo master API key
2Create a HubSpot Service Key
3Approve the first run in chat
Allow all read operations once per app; approve each kind of write once.
4Watch the first run in chat
5Pick a schedule

Every Apollo and HubSpot action the agent can take

Apollo

12 groups: 40 reads, 27 writes

Enrich people and companies
Create and update contacts
Send and track emails
9 more

Update deal · Add contacts to sequence · Search accounts · Get my profile

HubSpot

13 groups: 27 reads, 41 writes

Read companies
Manage tickets
Manage products and line items
10 more

List tickets · Delete company · Find contact · Get line item

Frequently asked

Does Apollo integrate with HubSpot? +

Yes. Apollo has its own two-way HubSpot sync. Letaido adds the enrichment and follow-up jobs shown here.

How do I connect Apollo and HubSpot to Letaido? +

Paste an Apollo master API key and add a HubSpot Service Key in Letaido, then describe your job in chat.

Will it create duplicate contacts in HubSpot or Apollo? +

It checks first. When adding stakeholders to a deal, people already in HubSpot are found and linked, not changed or copied. When moving form leads to Apollo, people already in Apollo aren't duplicated.

Do Apollo lookups use my Apollo credits? +

Yes. Apollo lookups use credits from your Apollo plan. People search and sequences also need an Apollo master API key.

Can a new HubSpot contact or Apollo event start a job? +

Not here. Neither app's events start jobs. Jobs run on a schedule, such as every Monday at 9am, or when you ask in chat.

Put Apollo and HubSpot to work today

Connect Apollo and HubSpot, then ask for a job like "Fill missing HubSpot job titles from Apollo every morning". Leta gets it done on your schedule, or the moment you ask.