When someone registers
Zoom webinar registrants in Mailchimp
Each new Zoom webinar registrant joins your Mailchimp audience as pending, tagged with the webinar, so Mailchimp asks them to confirm first.
Zoom + Mailchimp integration
Combine Zoom + Mailchimp and move call notes and webinar data into Mailchimp. Just ask Letaido's AI agent and watch it do the work.
Best Zoom and Mailchimp integration jobs to start with
Use this Zoom Mailchimp integration to add webinar registrants, tag no-shows and log call notes.
When a webinar ends
Attended and no-show tags from Zoom webinars
When a one-time Zoom webinar ends, subscribed registrants get an attended or no-show tag in Mailchimp and an event that starts your follow-up journey.
When a transcript is ready
Replay email draft for webinar no-shows
When a webinar's transcript is ready, Leta drafts a Mailchimp replay email with a summary and the recording link for subscribed registrants who missed it.
When a transcript is ready
Zoom call notes on Mailchimp contacts
When a recorded Zoom call's transcript is ready, outside guests in your audience get a note with the summary and next steps, and a tag.
Zoom Mailchimp integration options, compared
Zoom's Mailchimp app works inside its Virtual Agent. Leta does the webinar follow-up work.
| Option | Registrants into your audience | Attended and no-show tags | Replay email drafts | Starts follow-up journeys | Starts when Zoom finishes |
|---|---|---|---|---|---|
 Letaido AI agent | Yes | Yes | Yes | Yes | Yes |
| Mailchimp for Zoom (Zoom Virtual Agent) | No | No | No | No | No |
| Zapier, n8n and other recipe tools | Yes | Partly | Partly | Partly | Yes |
Read the full comparison
| Option | How a run begins | Good at | Keep in mind |
|---|---|---|---|
| Letaido AI agent | Someone registering, a webinar ending or a transcript being ready in Zoom, or a request in chat | Adding registrants as pending with webinar tags, attended or no-show tags with an event for your journeys, a replay draft for people who missed it, call notes on guests' contacts | Zoom connects with a Server-to-Server OAuth app, and event jobs need its Secret Token. Webinar jobs need the Zoom Webinars add-on; replays and call notes need cloud recording with transcripts. Drafts are never sent for you |
| Mailchimp for Zoom (Zoom Virtual Agent) | A customer talking to a Zoom Virtual Agent voice or chat agent you built | Giving a Virtual Agent Mailchimp tools for lists, campaigns, audience analytics and subscribers | Needs a Zoom Virtual Agent license and admin rights in Zoom and Mailchimp. It works inside Virtual Agent, not on your webinars |
| Zapier, n8n and other recipe tools | A Zoom event such as a new webinar registrant, or a Mailchimp trigger. Some Mailchimp triggers are checked every 15 minutes on Zapier's lowest plan | Copying each new Zoom registrant into Mailchimp as a subscriber with a tag, or registering new Mailchimp subscribers for a webinar | A recipe copies the same fields every time. Matching attendees to no-shows or writing a summary needs extra steps you build |
Zoom and Mailchimp: the old way vs. Letaido
- 1Export the registration report from Zoom
- 2Clean up the CSV
- 3Import it to your Mailchimp audience
- 4Tag the new contacts with the webinar
- 5Repeat before every webinar
When someone registers for one of my Zoom webinars, check whether they're already in my Mailchimp audience 'Newsletter'. If they're new, add them as pending, so Mailchimp sends its confirmation email, and fill in their first and last name. Then tag them 'Zoom webinar' and 'Registered: ' plus the webinar topic. If they're already in the audience, only add the tags and leave their status as it is.
Contact: Priya Shah
Status: Pending
First name: Priya
Last name: Shah
How Zoom and Mailchimp jobs start
When something happens
A job can start when someone registers for your Zoom webinar or a Zoom webinar ends or a Zoom cloud recording transcript is ready, like “Zoom webinar registrants in Mailchimp”.
On a schedule
Zoom and Mailchimp work on a timer you set.
When you ask
Type it once in chat.
Zoom events Letaido can react to · Mailchimp events Letaido can react to
How to set up the Zoom Mailchimp integration
-
1Paste your Zoom app's Account ID, Client ID and Secret
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2Paste a Mailchimp API key
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3Approve the first Mailchimp run
Allow all read operations once per app; approve each kind of write once.
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4Check the first result in chat
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5Choose when it runs
Every Zoom and Mailchimp action the agent can take
Zoom
10 groups: 17 reads, 10 writes
- Read meeting details
- Read webinar details
- Manage webinar panelists
- 7 more
List webinar registrants · List meetings · Get webinar qa report · Get webinar
Mailchimp
13 groups: 103 reads, 86 writes
- Manage audience members
- Read audience insights
- Read Facebook ad performance
- 10 more
Update template folder · Cancel batch operation · Create ecommerce order line · Create ecommerce promo rule
Frequently asked
Does Zoom integrate with Mailchimp? +
Zoom's own Mailchimp for Zoom app gives a Zoom Virtual Agent Mailchimp tools; it doesn't work on your webinars. With Letaido, its AI agent Leta uses Zoom and Mailchimp in the same job: it adds webinar registrants to your audience, tags attendees and no-shows, drafts replay emails and logs call notes.
How do I connect Zoom and Mailchimp to Letaido? +
Paste your Zoom app's Account ID, Client ID and Secret, and a Mailchimp API key. Jobs that start from Zoom also need an event subscription in your Zoom app, with the Secret Token Zoom shows pasted into Letaido.
Is there a way to add Zoom webinar registrants to Mailchimp? +
Yes. When someone registers for your webinar, Leta adds them to your audience as pending, so Mailchimp sends its confirmation email, and tags them with the webinar. People already in the audience only get the tags.
Can it tag webinar attendees and no-shows in Mailchimp? +
Yes. When a one-time webinar ends, Leta tags each subscribed registrant Attended or No-show and sends an event your Customer Journeys can start on. If anyone who joined can't be matched to a registrant, nobody is tagged No-show.
Does the replay job send emails to my audience? +
No. For people who missed a webinar, Leta creates a Mailchimp draft with a short summary and the recording link and sends a test only to you; you send it from Mailchimp. Other jobs differ: the registrant job can trigger Mailchimp's confirmation email to new people, and the attended and no-show job sends events that can start your Customer Journeys.
Where do Zoom call notes go in Mailchimp? +
When a recorded call's transcript is ready, Leta adds a note with a short summary, next steps and the recording link to each outside guest's contact, and tags them. Guests who aren't in your audience are skipped, not added.
Can Zapier connect Zoom and Mailchimp? +
Yes. A Zapier recipe copies the same fields every time, such as each new registrant into Mailchimp. Leta can also match attendees to registrants and read the transcript to write the replay email.
Will it ask before it changes Mailchimp? +
Yes. Allow all read operations once per app; approve each kind of write once.
Put Zoom and Mailchimp to work today
Connect Zoom and Mailchimp, then ask for a job like "Add our Zoom webinar registrants to Mailchimp with tags". Leta gets it done the moment something happens, or the moment you ask.
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